Junior HR Specialist

English

Polish

Junior

What We Expect of You

About the role

We are looking for someone with initial experience in HR or administration who wants to grow in this field. Our processes are well organized, and your job will be to run them accurately and on time and to answer employees' questions.

Around 80% of this job is recurring enquiries: we are looking for a candidate who do not find this boring and who want to support employees efficiently, on time and with a friendly attitude.

IBA Poland employs around 250 people, some of whom work remotely. You will work with the HR Manager, the Legal and Immigration Specialist and our accounting office.

Must have requirements

Higher education; HR, labour law or administration is a plus
At least 1 year of experience in HR, administration or a similar role, including experience from before a career break
English at minimum B1 level
Polish at C1 level
Good command of Microsoft Office 365
Basic knowledge of labour law, personnel documentation
Basic knowledge of personal data processing in line with GDPR

What we expect

Readiness to keep developing your knowledge and skills
Timeliness, accuracy and very good work organisation
Commitment, communication skills and the ability to work in a team
Readiness to be the first point of contact for employees on HR matters and to pass on more complex cases
Ease in dealing with employees and other departments
Willingness to help employees and answer their questions quickly with professional manner
You enjoy working with documents and pay attention to detail

Project Description

What you will do

HR and documentation

Preparing employment contracts, annexes and documents related to changes in employment terms and pay, following established procedures
Verifying employee requests and forwarding them to the accounting office
Periodically reviewing personnel files in cooperation with the accounting office
Following labour law and GDPR rules in your daily work
Creating and updating employee data in the HR system
Verifying absence records and liaising with team managers on this

Benefits

Handling benefits and responding to employee requests
Verifying applications for co-financing of corrective glasses

Systems, immigration and reporting

Handling internal applications and employee requests (employee documents, leave, remote work, submitting requests in the internal system)
Completing and submitting Annex No. 1 in the MOS2 system, in cooperation with the Legal and Immigration Specialist
Preparing monthly reports on employment, leave and benefits
Preparing standard onboarding and operational reports according to guidelines
Working with the HR team on day-to-day matters

What we offer in IBA Poland