Administrative Specialist

What We Expect of You

Administrative Specialist

We are looking for an experienced Administrative Specialist to join our Team in a new brand office in Warsaw (Aleje Jerozolimskie) and contribute to the success of IBA Poland together!

Must have:

  • At least 1 year of experience in a similar position.
  • Fluency in Polish and English.
  • A valid work permit in Poland.
  • A positive attitude towards working from the office (remote working is possible only in exceptional situations).

You might be the perfect match if you:

  • Have a very good knowledge of MS Office, particularly Word, Excel, and PowerPoint. Knowledge of MS Teams will be a plus.
  • Demonstrate a professional approach to entrusted duties and are open to new challenges.
  • Possess excellent communication and interpersonal skills.
  • Have a positive and problem-solving mindset.
  • Are a cooperative team player.
  • Are reliable, self-organized, and pay attention to detail.

Moreover, we appreciate skills in these areas:

• Experience in administration, and/or customer service areas will be a huge plus;
• Can-do attitude and creativity in action;
• Eager to learn and willing to take the initiative and responsibility.

Project Description

Main tasks & responsibilities:

  • Ensuring the smooth functioning of the Warsaw office;
  • Coordinating the administration of employee benefits such as Medicover, MyBenefit, and Multisport;
  • Managing documents and ensuring proper information flow;
  • Handling correspondence and document management;
  • Managing supplies for the office, including catering, hygiene, and other materials;
  • Overseeing the maintenance of the office and equipment, including cleaning, repairs, and improvements;
  • Providing administrative support to the team located in Wrocław;
  • Collaborating with external suppliers;
  • Supporting integration events;
  • Assisting with business meetings and trips.

Our offer in Poland, Warsaw includes:

  • 3-month trial period starting from 1st of July’23, with permanent employment offered after a successful trial.
  • Competitive salary.
  • Selection of benefits, including private medical care provided by Medicover, a Multisport card, a cafeteria system, language courses, integration events, and many more as we grow.
  • Work tools provided.
  • Flexible working hours as we care about the work-life balance of our employees.
  • By working with us, you will gain experience in implementing a wide variety of projects across diverse industries with international teams.


Our recruitment process includes the following steps:

STEP 1 Submit your application in English.*

STEP 2 Our recruiter will contact you for a brief telephone interview to assess your English language skills.

STEP 3 Selected candidates will receive an invitation to a video meeting with a team member and the future manager.

STEP 4 The final stage of the recruitment process will take place in person at our office.

*Please note that we will only contact candidates who meet the requirements of the position.


We have over 30 years of experience in providing comprehensive solutions in various industries. During this time, we have achieved success in over 2,000 projects and established development centers in several countries in Europe, the United States, Africa, and Asia. IBA Group develops and integrates custom software, implements proprietary and vendor solutions, and offers technical support and consulting. Fundamental areas: mainframe software, corporate and mobile applications, web, SAP and other ERP, BI, and IBM Tivoli systems.

Elżbieta Hładyszowska
Personnel specialist:

Elżbieta Hładyszowska

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